A site inspection app for your phone

A site inspection app for your phone

A site inspection almost always ends twice. The first time on site, when you walk and take notes. The second time at the office, at night, when you try to reconstruct what you saw from forty loose photos and half a dozen notes in a pocketbook.

That second time is the one you can do without. And it’s exactly what a good inspection app on your phone saves you: if you capture well in the field, the report stops being a reconstruction and becomes an ordered dump of what you already have.

This page explains what a site inspection app needs to be genuinely useful, and how the flow works with PinMy.

What a good inspection app does on site

Not every app works in the field. A real inspection means gloves, dust, a hurry, and patchy signal. What actually matters:

• Anchoring every finding to the plan. A loose photo doesn’t say where it is. A pin at the exact point does.
• Capturing by voice. Typing on a phone with cold hands is slow. Speaking isn’t.
• Showing the extent. A chipped tile is not the same as half a wall with damp. The size of the defect should be visible.
• Assigning and following. A finding with no owner and no follow-through doesn’t get fixed.
• Leaving a trail. Date, author, and location, so the record holds up months later.

PinMy is built around these five points.

How an inspection works with PinMy

The flow is the one you already do — just without the reconstruction afterwards:

1. Open the PDF plan or a site photo on your phone.
2. Tap the exact point of the finding.
3. Leave a voice note, a photo, or a video, and mark the area with a rectangle if needed.
4. Assign the defect to whoever owns it and follow it until it’s closed.

Every pin keeps its context, its date, and its author. When you sit down to write, everything is captured and ordered. The voice note, on top of that, transcribes itself in 20+ languages, ready to copy into the report.

Which types of inspection it works for

A site inspection isn’t one single thing. PinMy fits several, and each has its own flow:

• Snagging. Spotting and tracking finish defects. See the guide to documenting snagging walks.
• Handover. A systematic review before accepting the work. There’s a handover checklist to guide you.
• Quality control. Verifying execution and trims throughout the build.
• After-sales. Logging and tracking defects after handover, with a record that prevents disputes. This is where after-sales management comes in.
• Tracking new builds and refurbishments. A visual history of every phase, anchored to the plan.

What you can do today

Only features that are on the phone right now:

• Voice, photo, video, and text pins on PDF plans and site photos.
• Resizable area highlight to mark the extent.
• Voice transcription in 20+ languages.
• Kanban flow: assign, follow from “to do” to “done”, and close — with @mentions and notifications.
• OCR (Premium) for reading labels and nameplates, and video annotation (Premium).
• Dispute-proof pins with timestamp and author.
• Guest mode for subcontractors with no account.
• iOS, Android, web, and a Chrome extension. Hosted in the EU, GDPR-compliant.

Saying it plainly

PinMy doesn’t generate the report for you and doesn’t replace your technical judgement. What it does is get you to the write-up with every finding captured, located, and ordered — instead of reconstructing from memory at nine at night.

Start with your next inspection

You don’t have to change how you work overnight. Try PinMy on a single inspection and compare how much time you get back by not reconstructing the report afterwards.

It’s free to start, no card needed. If you’re a site supervisor or building engineer, this flow slots straight into your day.

Try it free · Book a 20-minute demo