The app for the small installation business

The app for the small installation business

Running a small installation business has one hard part nobody warns you about: coordination. It’s you, a couple of technicians, and the odd freelancer who comes and goes depending on the job. And keeping everyone up to date — who’s going to which site, what got done, what’s still pending — turns into a constant drip of calls and messages.

Most people run it on WhatsApp and memory. That works when there are two of you. When there are four of you and three jobs running at once, it falls apart. And the solution the market offers is usually “yet another program”: expensive, complicated, built for large contractors, with a per-user price that makes no sense for a business your size.

This page is about coordinating your small team without falling into that.

The problem with “enterprise” tools

When you go looking for construction software, you find powerful platforms designed for a different scale:

• Expensive per user. A price that makes sense with 30 employees, not with 4. And the freelancers who join for a month inflate the bill.
• Complex. Days of setup and training for something your team will, at best, half use.
• Too much for what you need. Quoting modules, certifications, ERP… when all you want is for everyone to know what to do and for it to be on record.

For a small business, that excess is exactly what makes the tool end up unused. And a tool nobody uses is money down the drain.

What a small team actually needs

Not an ERP. Three concrete things:

1. Everyone can see what needs doing and where. Without chasing anyone.
2. What got done is on record. So you don’t depend on memory or on “I thought you’d done it”.
3. Freelancers can collaborate without hassle. Without paying a licence for someone who’s around for a month.

PinMy is built for this — not for the other thing.

How you coordinate your team with PinMy

• Every task, in its place. An issue or a job is pinned at the exact point on the plan. Not “the camera at the entrance”, but a pin at the entrance.
• You assign and follow. You send the task to a technician and follow it from “to do” to “done” on the Kanban board. At a glance you see what’s open and what’s closed, without calling anyone.
• You notify with @mentions. Tag whoever needs to act and they get the notification. No forwarding the same message three times.
• Freelancers join as guests. A collaborator who’s in for a one-off job replies via guest mode, without creating an account. You don’t pay for them and you don’t complicate their life.

Everything stays on the plan, with date and author. Who did what stops being an argument.

Start free, grow when it makes sense

This is the part that matters when you watch every euro: PinMy is free to start, no card. The free plan includes full collaboration and guest mode — you can coordinate your team from day one without paying anything.

If you later need more — video, more storage, larger files, OCR — there’s the Premium plan, priced for freelancers and small teams. But you start free and upgrade only if it pays off, not the other way round.

What you can do today

Only features that are live on the phone right now:

• Voice, photo, video, and text pins on PDF plans, photos, and maps.
• Kanban flow, @mentions, and notifications to coordinate the team.
• Guest mode for freelancers and clients without an account.
• Category icons and voice notes transcribed in 20+ languages.
• Dispute-proof pins with timestamp and author.
• Free plan to start; Premium when you need more.
• iOS, Android, web, and Chrome extension. Hosted in the EU, GDPR-compliant.

Start with one job

Don’t set up a whole system. Take one job with your team and run it in PinMy for a week. See how many calls and messages you save by seeing the status of everything at a glance.

It’s free to start, no card. Also see the page for CCTV, access control, and smart home installers and how to hand documentation over to the client.

Try it free · Book a 20-minute demo