A site app for renovation and refurbishment

Document renovations and refurbishments, from before to after

A renovation doesn’t start on an empty plot. It starts in a place that already exists, with its history, its pre-existing damage, and its surprises hidden behind a partition wall. And that’s where the risk lies: when it’s all over, it’s far too easy to argue about what was already like that and what happened during the works.

“That crack was already there.” “No, you made it.” Without a record of how everything looked before you started, that conversation has no winner — just friction and, sometimes, lost money.

This page is about documenting renovation and refurbishment work so that the real condition is on record, from before to after, without paperwork.

What makes a renovation different

Compared with a new build, a renovation has three particularities that change how you need to document:

• The pre-existing condition matters. What was already there — cracks, damp, chipped surfaces — has to be on record before you touch anything.
• You rarely have a clean plan. You often work from an old drawing, a scanned one, or simply photos of the space.
• Surprises appear. You open up a wall and find an installation nobody expected. It has to be documented in the moment, where it is.

Good renovation documentation attacks all three.

Document the pre-existing condition and spare yourself disputes

This is the step that prevents the most problems — and the one people skip the most.

Before starting, walk the space and put its condition on record: every pre-existing defect, pinned to its point, with a photo and a date. It’s not distrust; it’s protection for everyone — for you and for the client.

In PinMy, each of those points is a pin with a timestamp and an author, and only its creator can delete it. So “this crack was already there the day we arrived” stops being your word against the client’s: it’s a dated pin with its photo, from day one. That closes arguments before they exist.

Before, during, and after

A renovation is a sequence of states. PinMy lets you keep that visual history on the same plan or the same photo:

• Before: the pre-existing condition, documented.
• During: the findings and decisions as the work progresses, anchored to their point.
• After: the result, comparable with the starting point.

Each phase keeps its date. When the client asks “how was this before?”, the answer is a record, not a recollection.

What if you don’t have a plan?

That’s the norm in renovations. No problem: in PinMy you can drop pins directly onto a photo of the space, not just onto a PDF. Take a photo of the room with the built-in camera and use it as the canvas to pin your points to. A technical drawing is ideal, but it’s not essential to get started.

What you can do today

Only features that are on the phone right now:

• Voice, photo, video, and text pins on site photos and PDF plans.
• Resizable area highlight to mark the extent of a defect.
• Transcribed voice notes in 20+ languages.
• Dispute-proof pins with timestamp and author — key for the pre-existing condition.
• Kanban flow: assign, follow, and close every point.
• Guest mode so the client or a tradesperson can reply without an account.
• iOS, Android, web, and a Chrome extension. Hosted in the EU, GDPR-compliant.

Saying it plainly

PinMy doesn’t generate the report or the quote for you. What it does is get you to any conversation — with the client, with a tradesperson — with the real condition documented, dated, and anchored to its point, instead of relying on memory or loose photos.

Start with the pre-existing condition

On your next renovation, before touching anything, spend ten minutes documenting how everything looks in PinMy. It’s the cheapest insurance against a dispute — and you do it by speaking, not typing.

It’s free to start, no card needed. Also see how site inspection from your phone works and the voice notes on plans flow.

Try it free · Book a 20-minute demo